Accounts Recievable

Description Job Title: Accounts Receivable – School Services Location: In-person | Monday–Friday, 9:00 AM–6:00 PM Department: School Services Reports To: Director of School Services / Controller Saied Music Company was founded in 1946 by a band director and remains a family-owned business deeply committed to music education. For nearly 80 years, we’ve proudly partnered with schools, families, and communities across our region to provide high-quality instruments, personalized service, and long-standing support for student musicians. Position Overview The Accounts Receivable – School Services role is a full-time, in-person position responsible for managing billing, tracking, and payment follow-up for all school accounts. Our school partners often purchase through bids, require purchase order (PO) numbers, or need special approval arrangements. This position works closely with our School Services leadership team and field-based road reps to ensure all invoices are accurate, complete, and submitted properly — and that payments are received in a timely and professional manner. Key Responsibilities - Maintain billing records for all school accounts, ensuring accuracy with PO numbers, bid pricing, and delivery confirmation - Track “on approval” product placements and follow up for POs before invoicing - Run and review daily AR and aging reports; identify past-due accounts - Proactively follow up with band directors, school AP departments, and internal road reps to resolve obstacles to payment - Confirm all billing aligns with school-specific requirements and approval processes - Ensure deliveries are signed for and documented appropriately for invoicing support - Collaborate with the leadership team and road reps to improve communication and close billing gaps - Maintain a professional yet friendly tone when following up with schools and internal teams Benefits - Competitive compensation - Stable full-time weekday schedule - Health & wellness benefits - A mission-driven work environment that supports school music and community engagement Job Type: Full-time Benefits: - 401(k) matching - Employee discount - Health insurance - Paid time off Schedule: - 8 hour shift - Monday to Friday Qualifications What We’re Looking For - Strong leadership skills with the ability to self-start, stay organized, and work independently while ensuring tasks are initiated and completed - Excellent customer service skills, including professional phone and in-person communication - A positive, encouraging presence — someone who genuinely enjoys helping people and supporting their musical journeys - Musical background preferred — especially experience in band or orchestra - Comfort and fluency with computers is essential — we use a robust ERP system to manage school accounts and billing, and we’ll provide full training - A natural multi-tasker who thrives in a collaborative, small-team environment The Ideal Candidate - Balances accuracy and people skills — can track down a missing PO without harming the relationship - Understands the flow of school purchasing and the nuances of school billing cycles - Isn’t afraid to pick up the phone or follow up multiple times — but always with empathy and tact - Loves the idea of being part of a team that supports music education in real, tangible ways