Accounts Recievable - School Services

Job DetailsJob Location: 3259 S YALE AVE - TULSA, OK 74135Job Title: Accounts Receivable – School Services

Location: In-person | Monday–Friday, 9:00 AM–6:00 PM
Department: School Services
Reports To: Director of School Services / Controller

Saied Music Company was founded in 1946 by a band director and remains a family-owned business deeply committed to music education. For nearly 80 years, we’ve proudly partnered with schools, families, and communities across our region to provide high-quality instruments, personalized service, and long-standing support for student musicians.

Position Overview

The Accounts Receivable – School Services role is a full-time, in-person position responsible for managing billing, tracking, and payment follow-up for all school accounts. Our school partners often purchase through bids, require purchase order (PO) numbers, or need special approval arrangements. This position works closely with our School Services leadership team and field-based road reps to ensure all invoices are accurate, complete, and submitted properly — and that payments are received in a timely and professional manner.

Key Responsibilities

Maintain billing records for all school accounts, ensuring accuracy with PO numbers, bid pricing, and delivery confirmation
Track “on approval” product placements and follow up for POs before invoicing
Run and review daily AR and aging reports; identify past-due accounts
Proactively follow up with band directors, school AP departments, and internal road reps to resolve obstacles to payment
Confirm all billing aligns with school-specific requirements and approval processes
Ensure deliveries are signed for and documented appropriately for invoicing support
Collaborate with the leadership team and road reps to improve communication and close billing gaps
Maintain a professional yet friendly tone when following up with schools and internal teams

Benefits

Competitive compensation
Stable full-time weekday schedule
Health & wellness benefits
A mission-driven work environment that supports school music and community engagement

Job Type: Full-time

Benefits:

401(k) matching
Employee discount
Health insurance
Paid time off

Schedule:

8 hour shift
Monday to Friday
QualificationsWhat We’re Looking For

Strong leadership skills with the ability to self-start, stay organized, and work independently while ensuring tasks are initiated and completed
Excellent customer service skills, including professional phone and in-person communication
A positive, encouraging presence — someone who genuinely enjoys helping people and supporting their musical journeys
Musical background preferred — especially experience in band or orchestra
Comfort and fluency with computers is essential — we use a robust ERP system to manage school accounts and billing, and we’ll provide full training
A natural multi-tasker who thrives in a collaborative, small-team environment

The Ideal Candidate

Balances accuracy and people skills — can track down a missing PO without harming the relationship
Understands the flow of school purchasing and the nuances of school billing cycles
Isn’t afraid to pick up the phone or follow up multiple times — but always with empathy and tact
Loves the idea of being part of a team that supports music education in real, tangible ways