Assistant, Creative-ATL

About the Company
BMI is a mission-driven organization at the forefront of music rights and creator advocacy. Celebrating over 80 years of service to songwriters, composers, music publishers and businesses, BMI is a global leader in music rights management. Currently representing the public performance rights in over 25 million musical works created and owned by more than 1.4 million artists. BMI negotiates music license agreements and distributes the fees it generates as royalties to its affiliated writers and publishers when their songs are publicly performed.
About the Role


POSITION SUMMARY: Assists AVP, Creative and Executive Director Creative as well as the Creative team by performing the tasks outlined below.

FUNCTIONS OF THE JOB

• Provide administrative and clerical support to department leadership and Creative department.
• Manage calendars, schedule meetings, reserve meeting space, and coordinate virtual meeting logistics.
• Prepare, proofread, format and distribute correspondence, reports, presentations, spreadsheets, and other business documents.
• Organize and maintain electronic and physical records and filing systems in accordance with established practices.
• Coordinate travel arrangements and itineraries and prepare expense reports and related documentation.
• Process routine invoices, purchase requests, departmental forms, and other administrative transactions as assigned.
• Receive and route telephone call, emails, mail visitors, and routine inquiries to the appropriate individuals.
• Assist with meeting preparation including agendas, materials, notes, and follow-up tracking.
• Maintain departmental databases, trackers, contact lists, and recurring reports with accuracy and attention to detail.
• Order and maintain office supplies and coordinate routine vendor and facilities request.
• Schedules affiliates to use the Atlanta Office writer’s room
• Supports a variety of special events (Panels, R&B Hip Hop Awards, Holiday Dinner, Trailblazers & Employee Appreciation Day) with general administrative tasks.
• Regular attendance.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

POSITION QUALIFICATION REQUIREMENTS

Education: Bachelor’s Degree or equivalent preferred
Experience: Minimum one 2 years of administrative and office support experience.

Skills and Abilities:

• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office.
• Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
• Able to establish a constructive and informative relationship with employees, management, writers, and publishers.
• Ability to interact professionally with a diverse employee population, and with all levels of staff and management.
• Able to work independently and with good judgment.
• Attention to detail.
• Ability to prioritize multiple assignments to meet deadlines.
• Strong typing and proofreading skills.
• Working knowledge of the music industry.


Benefits & Perks

We take care of our people, here’s what you can expect when joining the team:

• Medical, Dental, and Vision Insurance
• 401K with employer match on 100% of the first 4%.
• Flexible Spending Accounts
• Hybrid Office Schedule & Remote Friday's
• Short-Term & Long-Term Disability Benefits
• Paid Vacation & Sick/Personal Time
• Paid Volunteer Time Off
• 12 Paid Holidays
• Summer Half-Days
• Company Paid Life Insurance
• Up To 12 weeks Paid Parental Leave
• Tuition Assistance Program
• Commuter Benefits (New York)
• Employee Resource Groups
• Entertainment discounts and access to BMI concerts and events in our offices
• Employee appreciation events and holiday parties hosted at all office locations