Assistant - Music Booking & Touring Operations

About Troutman Music Group (TMG)

Troutman Music Group is a talent booking and artist development agency focused on building, routing, and scaling touring artists across the U.S.

We operate fast, value precision, and build long-term careers for our roster.
Our team is execution-driven, detail-oriented, and committed to high standards.

Role Overview

This is not a traditional assistant role.

You will operate as the right hand to the CEO, supporting booking operations, tour logistics, and deal flow across the company.

Your responsibility is simple:
Keep deals moving, keep systems organized, and ensure nothing falls through the cracks.

This role directly supports revenue and requires strong attention to detail, organization, and critical thinking.

Core Responsibilities

Communication & Coordination
• Manage and send professional emails to venues, buyers, and partners
• Handle follow-ups and keep conversations progressing
• Coordinate internally with agents via Slack and internal systems
• Track and route inbound opportunities

Booking & Tour Support
• Assist with tour routing and date organization
• Research venues, promoters, and local support acts in each market
• Present strong support act options aligned with tour strategy
• Track avails, holds, and confirmed dates
• Support agents with administrative booking tasks

Offer Sheet & Deal Management
• Read and interpret incoming offers from buyers and promoters
• Break down key deal points:
• * Guarantee vs. door deals
• Ticket splits / backend
• Radius clauses
• Production requirements
• Summarize offers clearly for internal decision-making
• Maintain an organized and accurate deal pipeline

Contract Review Support
• Review contracts for accuracy against agreed terms
• Flag issues or inconsistencies:
• * Payment terms
• Deposit structure
• Cancellation clauses
• Performance obligations
• Ensure contracts are complete and properly documented
• Organize contracts for execution and filing

Data & Systems Management
• Maintain accurate CRM data (contacts, outreach, deal status)
• Track outreach, responses, and booking progress
• Organize venue, promoter, and buyer databases
• Ensure clean, reliable internal systems

Travel & Logistics
• Book flights, hotels, and ground transportation
• Build detailed itineraries for artists and tours
• Confirm logistics ahead of show dates
• Troubleshoot and resolve issues quickly

Executive Support
• Manage CEO calendar and scheduling
• Help prioritize daily workflows and tasks
• Take ownership of recurring operational processes
• Keep leadership organized and focused

Who We’re Looking For

You are:
• Extremely detail-oriented (nothing slips)
• Organized and structured in how you work
• Fast, responsive, and proactive
• Comfortable managing multiple moving parts
• A strong written communicator
• Able to think critically, not just complete tasks

You take ownership.
You follow through.
You operate with consistency.

Required Skills
• Professional email communication
• Strong organization and data management
• Ability to read and understand deal terms and contracts
• Time management and prioritization
• Problem-solving under pressure
• Comfortable with tools (CRM systems, spreadsheets, Slack)

Preferred Experience (Bonus)
• Music industry, touring, or live events
• Booking, routing, or venue coordination
• Contract or deal administration
• Travel coordination

This is a precision and accountability role.

Compensation
• Competitive hourly or salary (based on experience)
• Growth path into higher-level operations role
• Long-term opportunity with a scaling company

How to Apply

Step 1: Submit Application

Upload your resume.

Step 2: Assessment

Qualified candidates will complete a practical assessment designed to evaluate:
• Attention to detail
• Communication (email + internal updates)
• Data organization
• Offer sheet understanding
• Contract awareness
• Task execution in real-world scenarios

Final Note

This role is built for someone who wants to:
• Be part of a high-level operation
• Take ownership of meaningful responsibility
• Grow with a company that is scaling

If that’s you — apply.

Company DescriptionTroutman Music Group is a talent booking and artist development agency focused on building, routing, and scaling touring artists across the U.S.
We operate at the intersection of strategy and execution — turning opportunities into confirmed deals, and confirmed deals into long-term artist growth.
Our work spans tour routing, venue relationships, deal structuring, and operational systems that keep everything moving at a high level.
We are a performance-driven team that values precision, accountability, and speed.
Everyone here plays a direct role in driving revenue and advancing the careers of the artists we represent.
If you’re looking for a role where your work matters, your output is visible, and your growth is tied to real responsibility — this is that environment.