Assistant Orchestra and Musician Advancement Manager

Job Description The position assists with logistical planning and execution of New World Symphony (NWS) Fellowship activities in collaboration with the Musician Advancement Team. • Develop and maintain excellent communications and harmonious professional relationships with NWS staff, Fellows, substitutes, supplemental musicians and guest artists • Uphold policies and procedures as defined in the NWS Fellowship Program Handbook • Coordinate the substitute (sub) and supplemental (supp) musicians needed for each orchestra cycle • Utilize the official NWS Substitute Musician List to secure the necessary sub/supp musicians for each concert cycle • Manage travel and accommodation arrangements, liaising with Facilities department • Communicate pertinent information to sub/supp musicians prior to their arrival • Maintain accurate records to ensure sub/supp players receive payment • Manage orchestra-related activities during rehearsals and performances, including documenting musician attendance, addressing any musician-related issues, and performing other backstage responsibilities as needed • Distribute up-to-date information to musicians via bulletin boards, email blasts, SharePoint, and other institutional communication platforms • Assist the Associate Dean of Visiting Faculty and Orchestra Manager in managing contact databases, musician time off requests, SharePoint files, and other data related to the NWS Fellows and substitute/supplemental musicians • Answer questions/interact with guest soloists, conductors, and visiting faculty members regarding rosters, rehearsal schedule, etc. • Strong verbal and written communication skills • Ability to interact effectively under pressure in a professional environment • Ability to prioritize/manage tasks independently as part of a collaborative team • High degree of organization, efficiency, critical thinking and creativity • Proficiency in Microsoft Office applications • Strong commitment to equity, diversity and inclusion • Knowledge of classical music repertoire and industry • Familiarity with stage protocol in an orchestral environment • Passion for the mission of the New World Symphony • Ability to maintain strict confidentiality with sensitive information • Ability to work a flexible schedule, including evenings and weekends • Ability to work in-person at the New World Center for rehearsals and concerts