Bands Administrative Coordinator

The Bands Administrative Coordinator supports the Director of University Bands as well as the Jazz Band instructor. Additionally, the Bands Administrative Coordinator provides event support at home football games and at specified away and bowl games for the Marching Owl Band. A successful candidate for this role is a highly organized, proactive, and detail-oriented individual with excellent communication and problem-solving skills. Essential Functions: • Acts on behalf of Rice Bands and the Director to establish priorities and identify and resolve administrative issues • Oversees the coordination of complex travel, performances, and events, such as away football games and postseason bowl appearances, including transportation, lodging, and meal planning for band members and staff • Provides production support for concerts and rehearsals, including scheduling spaces, preparing materials, arranging equipment setup, and assisting with stage management • Oversees and processes a variety of financial transactions; produces, monitors, and reconciles budget statements; researches, identifies, and resolves discrepancies • Maintains the Rice Bands office, including ordering and restocking supplies as needed • Serves as a liaison with campus partners such as Athletics, Facilities, and Event Services to ensure successful execution of football game performances, concerts, and other band events • Composes documents related to performances and events • Creates complex reports and spreadsheets to assist with budget management • Makes recommendations based on reports • Assists with capital or special equipment requests and/or vendor selection as needed • Coordinates complex office moves • Plans and coordinates routine remodeling and renovations • Analyzes and reviews materials and extracts pertinent information for briefing purposes • Performs human resources transactional support for student assistants • Guides and trains student workers, including scheduling, assigning, and prioritizing workloads; setting deadlines; and reviewing work for quality and timeliness • Supports the Associate Dean and Student Media as needed • Performs other duties as assigned Additional Functions: • May be asked to support other events and activities within University Bands, Student Media, the Office of the Division of Student Life and Undergraduate Education, or other areas of the division as needed