April 8, 2021

Church Administrative Assistant

Confidential Ithaca, New York

As a welcoming community, St. Paul’s seeks for all contact with the church to be warm and inclusive. Principle Responsibilities and Duties The listing of responsibilities that follow are intentionally general and intended to represent the general breadth and range of duties that may accompany this position; the CAA shall work with the Senior Pastor to prioritize tasks as appropriate to accomplish the most important work within the limited time available. • Support the Pastor by: o Helping with daily communication needs, as directed by the Pastor o Under the general direction of the Pastor and using existing “templates”, creating annual reports, summaries of attendance, and other general administrative needs o Maintaining open and clear communications regarding the smooth functioning of the office staff and providing recommendations as appropriate • Support the Financial and Business Coordinator by: o Helping ensure that bills for supplies and services are properly documented and provided to the Coordinator for processing o Assisting other staff with documentation of reimbursables and expenses so that receipts are generated and documentation is consistent and clear o Advising the Coordinator of any observed issues regarding building space use • Support the Hospitality Coordinator by: o Keeping a schedule to coordinate scripture readers, announcers, and other worship participants, and reaching out as available to help line up volunteers o Providing general administrative support regarding volunteer lists, phone lists, and other information needed for the coordinating role o Oversee the weekly Eventbrite site for worship reservations while pandemic limitations continue. with general administrative needs such as maintaining lists of choir members or available musicians, helping to contact members, directing church members with interests in music to the appropriate staff person for follow-up, copying music, etc. Willingness to work with and collaborate with other staff and church membership, as well as outside community and other groups using space within the facility.

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