Development Associate - Youth Music Project

Are you passionate about music education, children, and fundraising? In practice – we learn from our mistakes, we encourage each other to be vulnerable, we hold each other accountable, we support, we teach, we step up to the mic when it’s our turn, and step back when it’s time for someone else to sing. A chord in music is the sounding of two or more notes at the same time. We recognize that we will always have opportunities to include more notes and different perspectives at YMP, and we are committed to welcome, create, and celebrate this rich harmony that makes our song whole. Things you’ll get to do: Maintain an up-to-date and accurate donor database, ensuring accurate donor records, gift acknowledgements, donor history, donation reports and funding sources Process all donation authorization paperwork for donation solicitation, matching gifts Enter daily gift records Communicate with lapsed, current, and prospective donors via phone and email as assigned Manage the acknowledgement letter and receipt process for all gifts throughout the year Coordinate and process in-kind donations Tracking grant funding; ensure funds are spent according to restrictions, funders are acknowledged appropriately, final reports are submitted on time, and other deliverables specific to individual grant agreements Generate weekly, monthly, quarterly, and annual reports that track donations, donor retention, and other key fundraising data metrics In partnership with finance department, participate in monthly and year-end donation reconciliation Generate accurate and up-to-date mailing lists (email and postal) and assist in the development of appeals, including year-end, event save-the-dates and invitations, newsletters, and other campaigns Provide all necessary reports, rosters, documents, and updates as requested by development, executive, and finance departments Maintain the confidentiality of donor records and other sensitive information Assist in maintaining inventory of all fund development forms and materials needed for staff, board, and volunteer support Assist in coordinating volunteers for events as necessary Participate in and support all fundraising, friend-raising, and marketing related to development efforts Maintain and manage Greater Giving database for annual benefit auction and other events, Assist with event auction item procurement and packaging, guest registration, gift entry, and supervises event check-in and check-out, guest receipting, produce revenue reports Co-advise the Development Director in the implementation and management of fundraising software specific to events and campaigns Other duties as assigned Education and Experience Qualifications you’ll need: Minimum of 2 years of fundraising or equivalent education and lived experience Hands-on experience with donor databases or similar constituent databases Knowledgeable with Microsoft Office Suite, Google Suite High regard for confidentiality and respect to sensitive material both financial and personal Clear written and spoken communication skills Strong organizational, presentation and interpersonal skills Strong attention to detail Demonstrated professionalism and ethical standards Must be able to successfully pass criminal background check New hires must present proof of COVID-19 vaccination at time of hire Other knowledge, skills & abilities we’d like you to have: Experience and proficiency with DonorPerfect and Greater Giving software Experience with peer-to-peer fundraising Grant writing and reporting experience Certified Fund-Raising Executive (CFRE) a plus Understanding of finances and marketing Bi-lingual (English/Spanish) skills a plus Where you’ll get to work: Youth Music Project calls home a vibrant, ADA- accessible, state-of-the-art facility renovated specifically for music education and performance.