Front Desk Administrative Part Time Position

Administrative Assistant

Naples Community Orchestra

From its beginnings in 1995, the Naples Community Orchestra has become a place where professional, community, and student musicians perform together—and where audiences, volunteers, and supporters all help bring the music to life. What has endured throughout its existence is the commitment of musicians, audiences, and supporters who believe live orchestral music belongs in the life of the community.

Administrative Assistant Profile

The Administrative Assistant will perform a variety of administrative and clerical support tasks to facilitate the efficient operations of the Naples Community Orchestra. The Administrative Assistant will provide support to staff and volunteers through a variety of tasks related to organization and communication, coordinating the daily office needs and overseeing the Association’s general administrative activities. The individual will be required to establish regular daily office hours but maintain flexibility based on the needs of the organization.

Schedule: Hourly, part-time schedule of 12-15 hours per week.

Requires availability for possible extended hours, including evenings and weekends, to support concerts, events, or peak workloads.

Pay Rate:$20-$22 per hour, depending on experience.

Assist the President and President-designated board member with various projects as needed including mailings, tracking of donor benefits, concert ticketing, printing projects, event and concert support, processing office supply orders, and disseminating communications.

Compose, edit, and proofread correspondence and reports, and prepare a range of administrative documents, reports, charts and presentations.

Scan and upload music to our website.

Maintain accurate database and eNewsletter information.

Maintain all contact and communication lists, spreadsheets and documents.

Track incoming bills and reimbursement requests, organizing and preparing them for processing.

Coordinate, design, and manage the layout of electronic newsletters, balancing written content with visual graphics to ensure a polished final product.

Prepare and mail contribution thank you and tax receipt letters.

Keep reception and common use areas clean, tidy and orderly.

Assist on concert and event weekends with ticketing and other tasks.

High School Diploma or equivalent.

Proficiency in using MS Word, Excel, PowerPoint, Google Workspace and QuickBooks (or a willingness to learn).

Basic experience with database management and website backend administration.

Comfort operating office equipment including computers, printers, scanners and filing systems.

Strong telephone and customer service acumen.

Excellent communication, writing and interpersonal skills.