Manager of Artist Planning

JOB SUMMARY

The primary function of the Manager of Artistic Planning is to provide administrative support to the Artistic Department of the Baltimore Symphony. This is a unique opportunity to work within an environment of exceptional innovation and creativity. As a member of the Artistic Department, the incumbent works to ensure smooth operations, clear communication, and timely management of administrative responsibilities leading to the effective realization of the organization’s artistic vision and goals. This position is full-time and will include rehearsal and performance duties. Candidate must be able to travel between Joseph Meyerhoff Symphony Hall, the Music Center at Strathmore, and other performance venues.

ESSENTIAL DUTIES AND RESPONSIBILITIES Prepare, monitor, track, and process engagement contracts for guest artists and conductors.Manage BSO artist servicing and logistics by arranging hotel accommodations, travel, and hospitality for guest artists, conductors, and other guests of the Baltimore Symphony.Assist in the collection and reconciliation of departmental receipts and invoices; serve as liaison with BSO Finance Department and guest artists regarding artist payments.Coordinate with Advancement, Marketing, Events, and Education/Community Engagement colleagues on media, PR, and advancement appearance activities for guest artists and conductors.Communicate with guest artists and conductors by providing schedule and rehearsal related information and updates on programmatic and other changes.Manage guest artist/conductor ground transportation to/from airport, hotel, and venues, and communicate with driver services via phone and driving portal.Create and distribute guest artist/conductor itineraries.Manage pre-concert dressing room preparations, green room and backstage guests, and complimentary ticket requests.Maintain artist supply closet and artist travel trunk.Work with VP of Artistic Planning to establish Artistic budget for guest artists; track and regularly report variances.Maintain detailed and up to date departmental records on guest conductors, soloists, repertoire history, and programmatic focuses.Disseminate artist and programming details to all staff departments (Advancement, Marketing, Library, etc.) as assigned.Serve as liaison for BSO’s Marketing efforts, supporting subscription and single ticket campaigns, and review marketing and program materials for accuracy.Serve on artistic concert and rehearsal duty as assigned.Provide collaborative support for BSO artistic productions as assigned.Assure that a positive image of the orchestra is portrayed at all times.Other duties as assigned by the Vice President of Artistic Planning.
QUALIFICATIONS AND CAPABILITIES Familiarity with classical music and the entertainment industry required.Comparable contract administration and project management experience required.Experience establishing and sustaining productive professional relationships with artists desired.High level of reliability, flexibility, and maturity.Ability to establish credibility with a variety of individuals at all levels.Outstanding critical thinking, problem solving, and interpersonal communication skills, with the ability to work with diverse personalities.Organized and independent; highly driven and proactive working style. Discrete in working with artists, staff, and sensitive information.Detail-oriented and deadline-driven across multiple projects, simultaneously.Proficiency in MS Office applications.Regular and reliable attendance.Valid Maryland Driver’s License and good driving record.Availability to work nights, weekends, and overtime as required for concert and rehearsal coverage.BENEFITS & PERKS:

Comprehensive Health Coverage: Two low-cost medical plan options for employees.Employer-Paid Insurance: Dental, life, and long-term disability insurance are fully covered by the BSO.Generous Paid Time Off: Includes ample vacation, personal, and sick leave.Financial Wellness & Retirement:403(b) Retirement PlanHealth Savings Account (HSA)Flexible Spending Account (FSA) for Dependent CareEmployee Assistance Program (EAP)Exclusive BSO Perks: Complimentary or discounted tickets to BSO performances.

ABOUT THE BALTIMORE SYMPHONY ORCHESTRA

For over a century, the Baltimore Symphony Orchestra (BSO) has been recognized as one of America’s leading orchestras and one of Maryland’s most significant cultural institutions. The orchestra is internationally renowned and locally admired for its innovation, performances, recordings, and educational outreach initiatives, including OrchKids.

The Baltimore Symphony Orchestra performs annually for more than 275,000 people throughout the State of Maryland. Since 1982, the BSO has performed at the Joseph Meyerhoff Symphony Hall in Baltimore, and since 2005, with the opening of The Music Center at Strathmore in North Bethesda, MD, the BSO became the nation’s first orchestra performing its full season of classical and pops concerts in two metropolitan areas.

In July 2022, the BSO made history with the announcement that Jonathon Heyward would succeed Music Director Laureate and OrchKids Founder Marin Alsop as the Orchestra’s next Music Director. Maestro Heyward began his inaugural season in September 2023.

The Baltimore Symphony Orchestra is a proud member of the League of American Orchestras.

More information about the BSO can be found at www.bsomusic.org.

The Baltimore Symphony Orchestra is an Equal Opportunity Employer

The Baltimore Symphony Orchestra and OrchKids do not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, differing physical abilities, genetic information, age, parental status, military service, or other non-merit factors.

EEO is the Law: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf