Orchestra and Musician Advancement Manager at New World Symphony Miami Beach, FL

Orchestra and Musician Advancement Manager job at New World Symphony. The position assists with logistical planning and execution of New World Symphony (NWS) Fellowship activities in collaboration with the Musician Advancement Team. Develop and maintain excellent communications and harmonious professional relationships with NWS staff, Fellows, substitutes, supplemental musicians and guest artists  Uphold policies and procedures as defined in the NWS Fellowship Program Handbook   Manage the substitute (sub) and supplemental (supp) musicians needed for each orchestra cycle Utilize the official NWS Substitute Musician List to secure the necessary sub/supp musicians for each concert cycle Manage travel and accommodation arrangements, liaising with Facilities staff as needed Coordinate the administrative process for international substitute and supplemental musicians, ensuring all visa documentation and financial forms are completed and submitted Communicate pertinent information to sub/supp musicians prior to their arrival  Maintain accurate records to ensure sub/supp players receive payment Process payments for sub/supp players Manage orchestra-related activities during rehearsals and performances, including documenting musician attendance, addressing any musician-related issues, and performing other backstage responsibilities as needed   Distribute up-to-date information to musicians via bulletin boards, email blasts, SharePoint, and other institutional communication platforms   Assist the Director of Orchestra in managing contact databases, musician time off requests, SharePoint files, and other data related to the NWS Fellows and substitute/supplemental musicians  Answer questions/interact with guest soloists, conductors, and visiting faculty members regarding rosters, rehearsal schedule, etc. Strong verbal and written communication skills   Ability to interact effectively under pressure in a professional environment  Ability to prioritize/manage tasks independently as part of a collaborative team  High degree of organization, efficiency, critical thinking and creativity  Proficiency in Microsoft Office applications  Knowledge of classical music repertoire and industry   Familiarity with stage protocol in an orchestral environment  Passion for the mission of the New World Symphony and commitment to its values of community, respect, accountability, excellence and trust Ability to maintain strict confidentiality with sensitive information  PHYSICAL REQUIREMENTS Ability to work a flexible schedule, including evenings and weekends  Ability to work in-person at the New World Center for rehearsals and concerts