Orchestra Personnel Manager

The Orchestra Personnel Manager is responsible for the day-to-day management of orchestra activities and related functions in compliance with the Collective Bargaining Agreement (CBA). The Orchestra Personnel Manager reports to the Managing Director of Orchestra Operations and works closely with the Orchestra Operations Manager in addition to colleagues across Human Resources, Production, and Artistic teams as well as the Orchestral Librarians. Essential Duties and Responsibilities: • Maintain a respectful and positive environment for the musicians of the orchestra, fostering and encouraging open communication between the orchestra and management, and reinforcing institutional goals and values • Along with the Managing Director of Orchestra Operations ensure smooth operation of all orchestra activities involving Symphony musicians in compliance with the CBA, including communicating and coordinating as needed with conductors, stage crew, librarians, and other administrative staff • Manage orchestra musician assignments including rotation, relief, leave and seating. Accurately track attendance, sick and personal days, leaves of absence, rotations and relief • Maintain database of approved substitute and extra musicians for wind, brass, string, and harp sections, and hire those musicians as per the artistic needs of the orchestra, notifying those musicians of all details including schedule, dress, parking, pay, and repertoire • Address personnel issues, both contractual and personal, communicating and/or escalating to other staff as appropriate • Inform appropriate administrative staff of personnel health, family matters and disciplinary issues as they occur and assist in resolving with Managing Director of Orchestra Operations • Distribute information regarding rehearsals, locations, instrumentation and dress for Symphony performances via bulletin boards, emails, and online resources • Coordinate the tenure process, including all meetings • Prepare contracts for new hires, long-term substitutes, and annual contracts for tenured musicians ensuring relevant paperwork is completed and passed on to Human Resources in a timely manner • Prepare orchestra payroll information accurately and on time in compliance with CBA and individual contracts, contract cessations, and musician retirements • Assist musicians with disability process and return to work plans, coordinating with Human Resources and Payroll • Maintain an open and positive relationship with union representatives, assists in resolving labor disputes, and participate in, and support the negotiation process of the Collective Bargaining Agreement General Requirements: • Available to work regular business hours and maintain a presence at many rehearsals and performances, including nights and weekends • Ability to travel with the orchestra as required • Able to sit or stand for long periods of time • Able to pick up and move a minimum of 20lbs • Mobility both on and off the stage and in crowded spaces in both indoor and outdoor venues • Able to negotiate stairs and to move freely about the stage and backstage at any time • Valid California Driver's License