Personnel Manager

The Eugene Symphony seeks a highly organized, collaborative, and detail-oriented Personnel Manager to support the artistic and operational activities of one of Oregon’s leading cultural institutions. This position serves as the primary liaison between orchestra musicians, conductors, and administration, ensuring clear communication, efficient scheduling, and consistent administration of orchestra services in alignment with the Collective Bargaining Agreement (CBA).

The ideal candidate combines strong interpersonal skills with exceptional organizational ability and thrives in a fast-paced artistic environment.

Please send a resume and cover letter to
[email protected]
to apply or apply via LinkedIn.

Applications submitted prior to May 29, 2026, will receive priority review. The Eugene Symphony encourages interested candidates to apply early, as interviews may begin prior to the application deadline.

Position Summary:
The Personnel Manager oversees orchestra personnel administration for all Eugene Symphony performances, rehearsals, auditions, education activities, development events, and special projects. This role works closely with the Executive Director, Music Director, Operations Manager, Orchestra Librarian, and Artistic Administrator to support the successful execution of all artistic activities and maintain a positive and professional working environment for musicians and guest artists.
This is a part-time exempt position with workloads varying significantly depending on the concert cycle, season activity, auditions, and special projects. Weekly hours may range from approximately 20 hours during lighter periods to 40+ hours during concert weeks, auditions, and peak production periods. Regular evening and weekend availability is required.

Key Responsibilities:
Orchestra Personnel Administration

Coordinate musician services, rehearsals, and performance scheduling
Schedule orchestra rehearsals, services, and flexible services in accordance with the Collective Bargaining Agreement
Coordinate musician participation for education, community engagement, development, and special events as assigned
Manage attendance, leave requests, and substitute musician engagement
Maintain a vetted directory of qualified substitute and extra musicians
Assess instrumentation needs in consultation with the Artistic Administrator, Music Director, and Section Principals, and engage appropriate substitute and auxiliary musicians to fulfill artistic and production requirements
Oversee onboarding of new musicians and guest personnel, including compliance with employment eligibility requirements, collection of I-9 and W-4 documentation, and tracking of work authorization and visa documentation as applicable
Prepare and distribute weekly musician communications and service reminders
Maintain accurate personnel, service, and contact records
Coordinate rehearsal and production schedules with artistic and operations staff

Payroll & Contract Administration

Prepare and process musician payroll reports with a high degree of accuracy
Track and verify services, overtime, doubling, cartage, and other contractual payments
Maintain payroll documentation and communicate with finance staff regarding musician compensation
Assist in administration and interpretation of the Collective Bargaining Agreement
Monitor compliance with scheduling, service, and contractual provisions

Auditions & Artistic Support

Coordinate audition logistics, candidate communication, and audition schedules
Assist with musician onboarding and orientation
Coordinate artistic personnel information with the Orchestra Librarian and Artistic Administrator
Support guest artist and conductor personnel needs as assigned

Communication & Relationship Management

Foster positive working relationships among musicians, conductors, and staff
Respond to musician inquiries in a timely and professional manner
Maintain a high level of discretion, professionalism, and confidentiality
Support clear and proactive communication surrounding scheduling and artistic operations

Qualifications
Preferred qualifications include

Experience in orchestra management, personnel management, or performing arts administration
Demonstrated experience processing payroll or preparing payroll reports, preferably in a union or orchestra environment
Familiarity with orchestra operations and collective bargaining environments
Strong organizational, communication, and p