Program & Grants Coordinator

Reports to: Senior Program Manager

Hours: Full time

FLSA Status: Exempt

Salary range: $60,000 - $80,000

POSITION SUMMARY:

The Program & Grants Coordinator is responsible for coordinating HAAM programs while supporting grants administration, reporting, compliance, and cross-functional project coordination. This role supports program implementation, member care navigation, community partnerships, grant operations, and organizational systems to ensure program and fundraising goals are achieved.

DUTIES/RESPONSIBILITIES:

Coordinate day-to-day operations of assigned programs and annual work plans.
Support member care navigation, community events, referral pathways, and partner relationships.
Collect, analyze, and report program outcomes and impact metrics.
Identify opportunities for program improvement and new initiatives.
Oversee the internal grants calendar, pipeline, deadlines, submissions, and reporting schedule.
Coordinate grant applications, supporting documentation, budgets, and required attachments.
Maintain grant templates, organizational boilerplate, and data resources.
Monitor grant compliance and assist with funder reports.
Coordinate with Program, Finance, Development, Leadership, and external grant consultants for grants related needs.
Develop standardized processes and improve operational systems for grants workflows and tracking systems.
Assist with program and grant budgets and administrative reporting.

ADDITIONAL RESPONSIBILITIES and REQUIREMENTS:

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly
Lift and carry up to 25lbs
Ability to work protracted or irregular hours
Ability to drive personal or agency vehicle for agency business and to maintain vehicle liability insurance.

EXPERIENCE/SKILL REQUIREMENTS:

2 years experience running programs and working with clients in behavioral health, social service programs and/or membership organization.
Master’s in Public Health, Social Work, Counseling, Health Care Administration preferred
Experience with community and/or provider outreach including relationship building and partnership development
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Ability to work independently and closely within a team
Ability to work in a fast-paced organization
Ability to produce at a high output level
Strong critical thinking skills
Ability to work in a fast-paced and high impact environment with minimal supervision

CORE COMPETENCIES:

Project Management: Develops project plans; coordinates projects; communicates progress; manages competing priorities and delivers work on time.
Planning & Organizing: Prioritizes work, manages multiple deadlines, develops action plans, and organizes resources effectively.
Written Communication: Writes clearly and accurately; edits effectively; prepares reports, grant narratives, and correspondence.
Analytical: Collects and synthesizes data, develops workflows, and supports data-informed decision making.
Interpersonal Skills: Builds collaborative relationships, maintains confidentiality, listens effectively, and works productively with diverse stakeholders.

Required application materials:

Resume

Cover letter