Programs & Auditions Coordinator

Young Concert Artists, a classical music non-profit located in Manhattan, is seeking a dynamic and detail-oriented Programs & Auditions Coordinator to support both the Programs and Auditions departments in producing YCA\'s annual concert season and the internationally recognized Susan Wadsworth International Auditions.This position plays a key role in concert production, artist services, stage management, event logistics, and administrative coordination. Our artists combine exceptional talent with creative vision, and working alongside them is a joy. Through its Artist Management Department, YCA also facilitates more than 900 performance engagements annually, including approximately 300 education and community engagement activities.As a small nonprofit organization, we are a close, collaborative team that takes pride in serving wonderful artists and bringing more music into the world. We consider working at YCA to be an investment in the future of the arts. The ideal candidate enjoys balancing meticulous administrative work with the excitement of live performance and takes pride in creating exceptional experiences for artists, audiences, and colleagues alike.Job Duties:ProgramsAssist in the planning and execution of YCA’s annual concert season, auditions, galas, and special events.Concert personnel management, coordinate artist availability, draft and issue contracts, schedule and book rehearsals, collect biographical materials, and communicate production information to artists and collaborators.Coordinate and share production logistics for concerts, including schedules, runs of show, stage plots, artist hospitality and other backstage operations.Serve as a primary production contact with YCA’s various concert venues, communicating with venue staff, stage crews, artists, piano technicians, and other vendors.Provide on-site event management, including backstage coordination, artist support, and troubleshooting during performances and rehearsals.Draft and edit concert program books, artist biographies, program notes, and other printed concert materials while coordinating with the Marketing Department to meet publication deadlines.Prepare and submit quarterly reports to BMI and ASCAP, maintaining accurate repertoire and performance records.Support the Director of Programs & Auditions with administrative projects and other initiatives as needed.AuditionsServe as a primary contact for more than 200 annual audition applicants, providing timely communication regarding scheduling, repertoire requirements, application procedures, and technical questions.Provide on-site production and administrative support during live auditions, including registration, applicant check-in, room setup and breakdown, jury support, and more.Prepare, organize, and maintain audition materials, adjudication forms, schedules, jury packets, and other internal documentation.Assist with recruitment efforts to promote the auditions.Compile audition statistics, reports, and other materials following the conclusion of the audition cycle.Assist with additional projects related to the auditions throughout the year.Qualifications:Two to four years of experience in arts administration, classical music production, event production, or a related field.Demonstrated interest in and appreciation for classical music; familiarity with standard concert production practices is strongly preferred.Exceptional organizational skills with meticulous attention to detail and the ability to manage multiple projects and deadlines simultaneously.Outstanding written and verbal communication skills, with the professionalism and confidence to interact with artists, stage crews, donors, board members, presenters, and other VIP constituents.Strong computer proficiency and comfort learning new software and databases.