Transportation & Logistics Administrator

The Transportation Administrator provides critical administrative and data management support to the Transportation Department, which oversees all rolling stock and heavy equipment for the Festival. This role requires advanced proficiency with HERD spreadsheets, equipment tracking, manifest creation, and post-festival reconciliation, ensuring all sourced equipment is accurately documented, assigned, tracked, and reconciled to final invoices. • Maintain accurate and up-to-date spreadsheets, manifests, and tracking logs for all transportation and equipment assets. Equipment & Rolling Stock Tracking • Manage all records for rolling stock and equipment, including: • Trailers • Refrigerated and dry storage trucks • Rental vehicles (golf carts, cars, vans, pickups) • Office trailers and mobile units • Forklifts and other heavy equipment • Track rental agreements, serial/VIN numbers, fuel usage, line-item assignments, insurance documentation, and incident reports. • Ensure all documents, data, and intellectual property created for the Festival are properly turned over at the end of the production cycle.