A&R Assistant

A little bit about our team: Your role: Job responsibilities include (but are not limited to) handling all administrative aspects of work for an Executive of A&R at Warner Records as well as more detailed project management and independent projects on various levels. Here you'll get to: • Manage and schedule the executive's numerous day-to-day events such as- setting up conference calls, running point for in-person meetings, and coordinate their calendar, scheduling, and meeting logistics • Receive and direct visitors and make the office a welcoming environment • Handle the executive's timeliness by ensuring they are timely for each call and meeting, take diligent notes in meetings, and build action item lists where needed • Serve as a reliable contact between internal and external partners, communicate high priorities to the executive in a timely manner • Prepare correspondence (memos, emails) as required; Read and speak to materials and documents, recognize critical data and information, and effectively communicate vital information • Process and maintain T&E expenses for the executive via Concur • Coordinate frequent travel for executives and artists both domestic and internationally • Complete ad hoc projects, as needed, for executive • Uphold and conduct work within the standards and procedures of the company's Code of Conduct and core values • Partner with Facilities and IT to ensure the offices of executives and Company are maintained and conference rooms are in working order • Handle general office duties such as processing packages, mail, and keeping stock of general office supplies About you: • 0-2 years of administrative experience • Strong understanding of recording, production, and creative side of the business • General knowledge of key industry players and familiarity with all music • Work independently and take initiative • Excellent verbal and written communication and interpersonal skills • Ability to work under pressure and deadlines • Handle confidential matters appropriately and with discretion • Strong attention to detail • Multi-task: prioritize with the appropriate sense of urgency • Ability to pinpoint problems and determine solutions • Expertly collaborate with all levels of the organization, clients, and vendors • Accurate filing and maintenance of music • Experience or solid understanding of the music industry