Arts Administration and Operations Internship

Music@Menlo is seeking Arts Administration and Operations Interns for its 2026 season. Playing a key role within the operations team, the Arts Admin and Ops Intern will have the opportunity to learn more about what goes on behind the scenes at an internationally renowned arts organization and to gain valuable, practical skills in leadership, human resources, event planning, and arts administration. Responsibilities may include but are not limited to: Pre-Festival:Coordinate supply and equipment needs including procurement, inventory/tracking, receiving deliveries, etc.Prepare and distribute festival materials, including welcome packets, orientation schedules, and internal documentation.Help coordinate logistics for festival housing, transportation, and equipment needs.Assist with planning and coordination of donor and hospitality events.Cultivate relationships with home hosts, donors, vendors, and volunteers through in-person interaction, phone, email, and written correspondenceOther administrative and operational responsibilities as needed.During the Festival: Serve as a professional and welcoming representative of the festival to artists, patrons, and studentsAssist with daily operational tasks, including scheduling, rehearsal room management, and communications.Provide on-site event support for concerts, receptions, master classes, educational programs, and post-concert events including setup, serving, and clean-upManage merchandise operations, including setup and staffing of sales tables, maintaining displays, coordinating artist sales and autograph sessions, daily inventory, reconciling sales, and preparing reportsManage RSVPs and guest list management for post-concert donor eventsAssist in liaising with home hosts and artists, including making site visitsSupport audience services including concessions, usher coordination, and information desk operationsMaintain organized financial and event records in databases and spreadsheetsAssist with the input of various master schedule items into the festival’s scheduling software including production schedule and usher assignments, ensuring adequate coverage for all events and activities and 100 percent accuracy in data entryCreate daily informational schedules and other handouts for distribution in the festival Welcome CenterOversee and create select festival signage; post throughout campusOversee daily Mornings@Menlo master classes and Café Conversations as house manager, and assist with evening events as assistant house manager Uphold the highest standards of hospitality, professionalism, and teamwork across all festival activitiesDocument best practices and contribute to the internship training binder at season’s end QualificationsThe ideal candidates will have strong writing, analytical, organizational, and interpersonal skills; advanced proficiency with computers and various organizational software; impeccable attention to detail; positive energy and a willingness to pitch in to be a team player wherever needed. In addition, the following qualifications are required to ensure a meaningful, well-rounded experience for the intern:Interest in human resource management, arts administration, and/or nonprofit managementAbility to remain calm and professional in a fast-paced environment, as well as make good decisions quicklyAbility to both work independently and integrate with a larger, cohesive teamDisplay sound judgment, tact, diplomacy, and flexibility with different personalities and working stylesAbility to lift and carry up to 25lbs Dates, Compensation, Work Hours, Misc. Housing may be available at Menlo College, a short five-minute walk from the Music@Menlo office.