Departmental Assistant, Music Tour Marketing

The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. The Role CAA is seeking an Assistant to support an agent in our Music Touring department, based in LA. Responsibilities • Manage administrative duties including phones, calendar management, coordinating meetings and schedules, scheduling travel, booking reports, preparing expense reports, and general office management tasks • Communicate directly with clients, managers, buyers, and promoters • Organize & track offers (confirmed, pending or pass) • Handle white sheets and issuing of contracts (attention to detail/formatting) • Enter final reports and settle shows in Engage • Track contracts (Buyer Signed, CAA Reviewed, FEC) and deposits • Update client calendars, gather ticket counts, create/update offer/tour grids • Assist with special projects, research, and compiling information as needed Qualifications • Attention to detail, strong organization and problem solving skills are a must • 1 year of professional administrative or equivalent experience preferred, preferably in the agency, booking, or live events space • Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities • Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality • Ability to anticipate needs and execute time-sensitive matters • Team oriented and able to communicate and collaborate with employees at all levels • Must be solutions oriented • Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems • Strong command of the Microsoft Office suite, especially Word, PowerPoint, Excel and Teams Education BA/BS from an accredited University or College preferred Location On-Site in Los Angeles, CA, United States Compensation The base hourly rate for this position is in the range of $20.00-22.00. Please provide complete and legible information. Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.