Personal Assistant for High-Profile Musician

What Winning In This Role Looks Like

* You are highly trustworthy and maintain absolute discretion and confidentiality in all personal and professional matters

* You are proactive, resourceful, and consistently anticipate needs before they arise

* You are highly organized with exceptional attention to detail across scheduling, logistics, communication, and event coordination

* You take full ownership of delegated tasks and ensure seamless follow-through from start to finish

* You are calm under pressure and adaptable in fast-paced, high-demand environments with shifting priorities

* You are solution-oriented with strong problem-solving instincts and the ability to think independently

* You are polished, professional, and confident in all interactions with executives, household staff, vendors, and external partners

* You have excellent written and verbal communication skills and can manage correspondence professionally and efficiently

* You are skilled at multitasking and managing complex calendars, travel arrangements, and personal logistics simultaneously

* You are dependable, flexible, and available to support urgent or after-hours matters when necessary

* You thrive both independently and collaboratively while maintaining strong professional boundaries

* You demonstrate loyalty, reliability, and commitment to supporting the success of the principal and leadership team

* You are tech-savvy and comfortable using Google Suite, Outlook, Mac OS, iPhone, and productivity platforms

* You maintain composure and professionalism while supporting high-level personal, household, and event-related operations

* You possess a valid driver's license and passport and are comfortable traveling as needed

Regular Tasks For This Role

* Manage personal and professional correspondence, prioritizing urgent communications and maintaining professional formatting standards

* Maintain and manage complex personal, family, and household calendars, ensuring all appointments, recurring commitments, and engagements remain current and organized

* Coordinate detailed travel logistics including flights, accommodations, transportation, itineraries, and schedule changes for both individual and family travel

* Prepare detailed travel packets, schedules, and itineraries while communicating all logistics to relevant parties

* Serve as a liaison between the principal, leadership team, household staff, vendors, and external contacts to ensure seamless communication and coordination

* Manage personal gifting initiatives including sourcing, purchasing, wrapping, shipping, and maintaining seasonal or holiday gift lists

* Coordinate personal appointments, reservations, errands, and special projects with efficiency and discretion

* Oversee day-to-day personal logistics and concierge-level support including meals, dietary preferences, supplies, and travel necessities

* Advance and coordinate event logistics, appearances, and on-site movements to ensure efficient execution

* Serve as the primary on-site point of contact during events and appearances while proactively anticipating needs

* Coordinate glam and creative logistics including circulation of references, scheduling, and on-site support for appearances and events

* Manage and submit weekly expense reports accurately and on time using designated platforms such as Expensify

* Liaise with business management offices for expense reporting, reconciliation, and administrative coordination

* Draft professional correspondence, thank-you notes, RSVPs, and additional communications on behalf of the principal

* Coordinate household operations including vendors, maintenance appointments, deliveries, and service providers as needed

* Maintain organization of important records, schedules, documents, contacts, and ongoing projects

* Anticipate scheduling conflicts and proactively resolve issues in a fast-paced environment

* Support family and personal activities, special occasions, travel preparation, and miscellaneous administrative tasks as directed

* Maintain flexibility for evenings, weekends, travel, and urgent support needs depending on scheduling demands

Skills / Experience / Education

* Previous experience as a Personal Assistant, Executive Assistant, or in a similar high-level support role required

* Experience supporting executives, high-profile individuals, creatives, or fast-paced leadership teams preferred

* Strong experience managing complex calendars, travel coordination, and personal logistics

* Exceptional written and verbal communication skills with polished and professional presentation

* Highly organized with strong multitasking, prioritization, and time management abilities

* Strong critical thinking and problem-solving skills with the ability to remain composed under pressure

* Demonstrated ability to operate with the highest level of discretion, confidentiality, and professionalism

* Self-starter with exceptional follow-through and ability to work independently

* Detail-oriented with strong administrative, organizational, and coordination skills

* Comfortable managing shifting priorities and working in demanding, fast-paced environments

* Proficient with Google Suite, Outlook, Mac OS, iPhone, Expensify, and standard productivity tools

* Strong interpersonal skills with the ability to work effectively across diverse teams and personalities

* Flexible schedule with willingness to support travel and after-hours needs as required

* Valid driver's license and passport required Reference: ECNJOBID-66-249-70-97 in the application