Personal Assistant to High Level Musician

ACLMTE is a full service entertainment staffing agency working with clients all over the country. We are currently seeking an experienced Personal Assistant for a full-time, in-person role based in Los Angeles. What Winning In This Role Looks Like Manage personal and professional correspondence, prioritizing urgent communications and maintaining professional formatting standards Maintain and manage complex personal, family, and household calendars, ensuring all appointments, recurring commitments, and engagements remain current and organized Coordinate detailed travel logistics including flights, accommodations, transportation, itineraries, and schedule changes for both individual and family travel Prepare detailed travel packets, schedules, and itineraries while communicating all logistics to relevant parties Serve as a liaison between the principal, leadership team, household staff, vendors, and external contacts to ensure seamless communication and coordination Manage personal gifting initiatives including sourcing, purchasing, wrapping, shipping, and maintaining seasonal or holiday gift lists Coordinate personal appointments, reservations, errands, and special projects with efficiency and discretion Oversee day‑to‑day personal logistics and concierge‑level support including meals, dietary preferences, supplies, and travel necessities Advance and coordinate event logistics, appearances, and on‑site movements to ensure efficient execution Serve as the primary on‑site point of contact during events and appearances while proactively anticipating needs Coordinate glam and creative logistics including circulation of references, scheduling, and on‑site support for appearances and events Manage and submit weekly expense reports accurately and on time using designated platforms such as Expensify Liaise with business management offices for expense reporting, reconciliation, and administrative coordination Draft professional correspondence, thank‑you notes, RSVPs, and additional communications on behalf of the principal Coordinate household operations including vendors, maintenance appointments, deliveries, and service providers as needed Maintain organization of important records, schedules, documents, contacts, and ongoing projects Anticipate scheduling conflicts and proactively resolve issues in a fast‑paced environment Support family and personal activities, special occasions, travel preparation, and miscellaneous administrative tasks as directed Maintain flexibility for evenings, weekends, travel, and urgent support needs depending on scheduling demands Previous experience as a Personal Assistant, Executive Assistant, or in a similar high‑level support role required Experience supporting executives, high‑profile individuals, creatives, or fast‑paced leadership teams preferred Strong experience managing complex calendars, travel coordination, and personal logistics Exceptional written and verbal communication skills with polished and professional presentation Highly organized with strong multitasking, prioritization, and time‑management abilities Strong critical thinking and problem‑solving skills with the ability to remain composed under pressure Demonstrated ability to operate with the highest level of discretion, confidentiality, and professionalism Self‑starter with exceptional follow‑through and ability to work independently Detail‑oriented with strong administrative, organizational, and coordination skills Comfortable managing shifting priorities and working in demanding, fast‑paced environments Proficient with Google Suite, Outlook, Mac OS, iPhone, Expensify, and standard productivity tools Strong interpersonal skills with the ability to work effectively across diverse teams and personalities Flexible schedule with willingness to support travel and after‑hours needs as required Valid driver’s license and passport required

Create an account to see the full posting, access our search engine, and more.