Spartan Athletic Bands Administrative Support Coordinator

Job Summary

*This is a Part-Time (0.5 FTE) Benefited Position*

The School of Music is seeking an Administrative Support
Coordinator to play a vital role in supporting the Spartan Marching
Band and athletic band programs. In this dynamic position, you'll
coordinate administrative operations, event and travel logistics,
student support services, and purchasing activities while helping
create an exceptional experience for student musicians, faculty,
and campus partners.

Key Responsibilities

Serve as the primary administrative contact for the Spartan
Marching Band, responding to inquiries from students, faculty,
staff, Athletics, and community partners.
Coordinate communications through email, web updates, printed
materials, and other communication platforms.
Maintain program calendars, rehearsal schedules, room
reservations, and performance logistics.
Coordinate travel arrangements, transportation, meals,
equipment needs, and event logistics for home and away
performances.
Process purchasing transactions, reimbursements, travel
authorizations, and other financial activities in accordance with
University and CSU policies.
Maintain student participation records, eligibility
documentation, attendance records, and program files.
Support recruitment activities including campus visits,
audition events, and outreach programs.
Assist with inventory management for uniforms, instruments, and
equipment.
Prepare reports and maintain records to support program
planning and assessment.
Perform general office operations and provide administrative
support for special projects as assigned

Knowledge, Skills & Abilities

Thorough knowledge of standard office procedures and practices,
including effective organization, scheduling, and customer service
in a busy academic or program office environment
Ability to independently perform a variety of administrative
and clerical tasks, prioritize work, and manage multiple deadlines
in support of recurring and time-sensitive marching band activities
and events
Strong written and oral communication skills, including the
ability to compose clear correspondence, edit basic documents, and
communicate effectively with a diverse population of students,
faculty, staff, and external partners
Proficiency with standard office software (e.g., word
processing, spreadsheets, databases, email, shared calendars) and
the ability to learn and use SJSU and CSU systems related to
finance, human resources, and student records
Ability to interpret and apply a variety of University and CSU
policies and procedures, particularly those related to purchasing,
travel, scheduling, and student support, and to know when to seek
guidance or escalation
Demonstrated commitment to providing inclusive,
student-centered support in alignment with SJSU’s mission and
values
Ability to work occasional evenings and weekends in support of
game days, performances, and special events, with schedule
adjustments consistent with CSU–CSUEU contract provisions on work
hours and overtime
General awareness of emerging technologies, including
artificial intelligence (AI), and a willingness to develop skills
in their appropriate, responsible, and ethical use in a higher
education environment, consistent with institutional policies and
practices

Required Qualifications

Completion of a high school program, technical/vocational
program, or their equivalents
Two (2) years of related office work experience or a
combination of education and experience which demonstrates the
ability to perform the essential functions of the position

Preferred Qualifications

Bachelors of Arts or a Bachelors in Music
Experience providing administrative support for performing
arts, music, athletics, or student life programs
Experience working in a higher education setting, particularly
within the California State University system
Familiarity with marching band or large ensemble operations
(e.g., rehearsals, performances, travel, equipment, and
uniforms)

Compensation

Classification: Administrative Support Coordinator II

Anticipated Hiring Range: $2,508/month (Step 8) (Salary reflective
of 0.5 FTE)

CSU Salary Range: $4,047/month - $5,896/month (Step 1 – Step
20)

San José State University offers employees a comprehensive benefits
package typically worth 30-35% of your base salary. For more
information on programs available, please see the Employee
Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application
and attach the following documents:

Resume
Letter of Interest

All applicants must apply within the specified application period:
July 16, 2026 through August 2, 2026 . This position is open
until filled; however, applications received after screening has
begun will be considered at the discretion of the university.

Contact Information

People and Culture

[email protected]

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any
in-person program or activity (on- or off-campus) operated or
controlled by the University follow COVID-19 vaccine
recommendations adopted by the U.S. Centers for Disease Control and
Prevention (CDC) and the California Department of Public Health
(CDPH) applicable to their age, medical condition, and other
relevant indications and comply with other safety measures
established by each campus. The system wide policy can be found at
https://calstate.policystat.com/policy/9779821/latest/
and questions may be sent to [email protected] .

Additional Information

Satisfactory completion of a background check (including a criminal
records check) is required for employment. SJSU will issue a
contingent offer of employment to the selected candidate, which may
be rescinded if the background check reveals disqualifying
information, and/or it is discovered that the candidate knowingly
withheld or falsified information. Failure to satisfactorily
complete the background check may affect the continued employment
of a current CSU employee who was offered the position on a
contingent basis.

The standard background check includes: criminal check, employment
and education verification. Depending on the position, a motor
vehicle and/or credit check may be required. All background checks
are conducted through the university's third party vendor, Accurate
Background. Some positions may also require fingerprinting. SJSU
will pay all costs associated with this procedure. Evidence of
required degree(s) or certification(s) will be required at time of
hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS.
(e.g. H1-B VISAS)

All San José State University employees are considered mandated
reporters under the California Child Abuse and Neglect Reporting
Act and are required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment. Incumbent is
also required to promptly report any knowledge of a possible Title
IX related incident to the Title IX Office or report any
discrimination, harassment, and/or retaliation to the Office of
Equal Opportunity.

Education Code 89521 Requirements: Applicants will be
required to disclose whether they have received a final
administrative decision or final judicial decision determining that
they have committed sexual harassment within the last 7 years only
after a determination is made that they meet the minimum
qualifications for the position, and before an offer of employment
is extended. Applicants who reach the final stages of the
application process must also sign a release form that authorizes
the release of information by the applicant’s current and/or former
employers to the CSU concerning any substantiated allegations of
misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Crime
Statistics Act and Campus Housing Fire Safety
Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy
and Campus Crime Statistics Act, the Annual Security Report (ASR)
is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.
The ASR contains the current security and safety-related policy
statements, emergency preparedness and evacuation information,
crime prevention and Sexual Assault prevention information, and
information about drug and alcohol prevention programming. The ASR
also contains statistics of Clery crimes for San José State
University locations for the three most recent calendar years. A
paper copy of the ASR is available upon request by contacting the
Office of the Clery Director by phone at 408-924-1501 or by email
at [email protected] .

Pursuant to the Higher Education Opportunity Act, the Annual Fire
Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf
. The purpose of this report is to disclose statistics for fires
that occurred within SJSU on-campus housing facilities for the
three most recent calendar years, and to distribute fire safety
policies and procedures intended to promote safety on Campus. A
paper copy of the AFSR is available upon request by contacting the
Housing Office by phone at 408-795-5600 or by email at [email protected] .

Campus Security Authority - In accordance with the Jeanne Clery
Disclosure of Campus Security Policy and Campus Crime Statistics
Act (Clery Act) and CSU systemwide policy, this position is subject
to ongoing review for designation as a Campus Security Authority.
Individuals that are designated as Campus Security Authorities are
required to immediately report Clery incidents to the institution
and complete Clery Act training as determined by the university
Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The
university prohibits discrimination based on age, ancestry, caste,
color, disability, ethnicity, gender, gender expression, gender
identity, genetic information, marital status, medical condition,
military status, nationality, race, religion, religious creed, sex,
sexual orientation, sex stereotype, and veteran status. This policy
applies to all San José State University students, faculty, and
staff, as well as university programs and activities. Title IX of
the Education Amendments of 1972, and certain other federal and
state laws, prohibit discrimination on the basis of sex in all
education programs and activities operated by the university (both
on and off campus). Reasonable accommodation is made for applicants
with disabilities who self-disclose. San José State University
employees are considered mandated reporters under the California
Child Abuse and Neglect Reporting Act and are required to comply
with the requirements set forth in CSU Executive Order 1083 as a
condition of employment.

Advertised: July 16, 2026 (9:00 AM) Pacific Daylight
Time

Applications close: